Study Leave

[836th BOR meeting, Aug. 30, 1973; 973rd BOR meeting, Nov. 29, 1984; amended at 1142nd BOR meeting, May 26, 2000]

Subject to the exigencies of the service, faculty members may be granted study leave with or without pay. They may be allowed to enrol full time in the University or in other educational institutions subject to the following:

-Approval of the Chancellor

-The restriction cited in Enrolment Without Permission [Refer to Chapter 10 Conduct, Restrictions, and Discipline, Section 2.2 Studies] and

-Rules on the Privilege to Study [Refer to Section 1 Study Privileges for Faculty Members Not On Leave, of this Chapter]


Teacher’s Leaves

[Art. 224–228; amended at 828th BOR meeting, Dec. 21, 1972; Art. 233; amended at 1030th BOR meeting, Mar. 29, 1990]

Teacher's leave shall be granted to full- and part-time regular members of the faculty who do not normally perform administrative functions. It shall consist of vacation and sick leaves, neither of which shall be cumulative. [from Art. 224]

A. Vacation Leave

1. Teacher’s vacation leave shall consist of one (1) month in each academic year in addition to the usual Christmas vacation.

2. Such vacation leave shall be applied for and may be taken only during the regular vacation periods of the University, which is from the day after commencement to the day before the first day of registration for the first semester; Provided, That:

-the Chancellor may, in his/her discretion, on recommendation of the deans and directors of the respective colleges and schools, grant to members of the faculty whose services are not required, vacation leave in excess of one (1) month during such vacation period;

-in case of sickness for more than 15 days during the regular class periods, vacation leave with pay not exceeding one (1) month in lieu of the summer vacation may be allowed during the regular class periods; and

-the load of the faculty who has been granted the leave is duly taken care of without the need of a new appointee. [Art. 225]

3. Notwithstanding the aforementioned article (Art. 225), the Chancellor may detail such members of the faculty as s/he may consider necessary to teach during the summer sessions of the University, but such members so detailed and who actually teach throughout the summer sessions shall be entitled to vacation leave throughout the next succeeding summer. [Art. 226]

4. In the event of failure to render service without good reason as required in number 3) above (paragraph immediately preceding), the teacher in question shall NOT be entitled to the regular salary corresponding to that summer session. [Art. 227]

5. The inter-semester period shall NOT be a vacation for faculty members but shall be for the purpose of giving them time to:

-grade examination papers

-prepare Reports of Grades of students

-clear up all other pending academic and committee work

-help in the registration for the following semester [Art. 229]

B. Sick Leave

1. Teacher's sick leave shall consist of not more than fifteen (15) days, excluding Saturdays, Sundays, and holidays, in any one (1) academic year. Application for sick leave for more than two (2) days at a time shall be approved only if:

-a doctor's certificate is submitted, or

-the physical appearance clearly shows that the faculty member has been sick or seriously indisposed. [Art. 228]

2. Sick leave shall be granted only on account of sickness on the part of the person concerned or any member of the immediate family. In no case shall sick leave be used as a reason for seeking employment anywhere.


Cumulative Leave

[Art. 230; amended at 710th BOR meeting, June 7, 1963 and 828th BOR meeting, Dec. 21, 1972; E.O. no. 3, Office of the President, UP, July 13, 1989]

Cumulative leave shall be granted to faculty members who:

a. regularly perform administrative functions in offices which are normally necessary in the management of the affairs of the University and its units;

b. are engaged in assignments which involve reporting for work beyond the normal office hours, and therefore cannot take advantage of the teacher’s vacation leave, both conditions being certified to by the appropriate Dean or Director. This privilege may be granted only when the assignment carries an official designation or appointment, lasting at least one (1) academic year, with the previous approval of the Chancellor;

c. are engaged in research under the following conditions:

-The faculty carries an official designation as program/ project/study leader lasting at least one (1) academic year;

-The assignment as program/project/study leader prevents him/her from taking advantage of the teacher’s vacation leave;

-The faculty shall be entitled to cumulative vacation and sick leave credit only during the summer period, to be computed based on the following: for 30 calendar days of service during the summer period, 1.25 vacation leave credit and 1.25 sick leave credit shall be earned.

After at least six (6) months of continuous, faithful, and satisfactory service, the persons mentioned in Article 230 shall be entitled to vacation and sick leaves, both with full pay and exclusive of Saturdays, Sundays and holidays for each calendar year of service. [Art. 231]

Vacation leave of 15 days and sick leave of 15 days may be granted to officers and employees of the University at such times during the calendar year as may be approved by the Chancellor. Both leaves shall be cumulative and any part thereof which may not be taken within the calendar year in which it is earned may be carried over to the succeeding years; and whenever any officer or employee referred to herein shall voluntarily resign or be separated from the University through no fault of her/his own, s/he shall be entitled to the commutation of all accumulated vacation and/or sick leave to her/his credit;

Provided, That the total vacation leave and sick leave that can accumulate to the credit of any officer or employee shall in no case exceed ten (10) months;

Provided, further, That the Chancellor may, in his/her discretion, authorize the commutation of the salary that would be received during the period of the vacation and sick leave of any permanently appointed officer or employee and direct its payment on or before the beginning of such vacation and/or sick leave from the fund out of which the salary would have been paid;

Provided, furthermore, That no person whose leave has been commuted following the separation from the University shall be re-appointed or re-employed in the University before the expiration of the leave commuted unless s/he first refunds the money value of the unexpired portion of the leave commuted.

For the purpose of granting leave of absence to employees required to observe service schedules which extend to six (6) or more days a week, leave credit shall be charged with only the number of hours that are supposed to be rendered on that day. [Art. 232; amended at 764th BOR meeting, Nov. 21, 1967 and 828th BOR meeting, Dec. 21, 1972]

Academic Leave for Faculty Administrators

[1150th BOR meeting, May 24, 2001]

The entitlement to academic leave shall apply to faculty administrators with 9-12 units of administrative load. An annual academic leave of ten (10) working days is given to faculty administrators to:

-enable them to pursue their intellectual interests while performing administrative functions; and

-somehow compensate for the loss in research time they would otherwise enjoy as faculty without any administrative load.

The terms of the academic leave shall be as follows:

a. Only faculty members with an administrative load of nine (9) to twelve (12) units shall be entitled to an annual academic leave.

b. The administrator may enjoy 10 working days of academic leave for every year s/he has 9-12 units of administrative load. When administrative service is less than a year, the academic leave shall be pro-rated accordingly.

c. The academic leave shall not be cumulative (i.e., may not be charged to leave credit) and may not be monetized. But the administrator may spread out the leave in one (1) year, provided his/her administrative duties shall not be prejudiced.

d. Should a faculty administrator avail of academic leave and then resign from office, the leave shall be charged against his/her regular leave credit.

e. The academic leave shall be enjoyed in addition to the fifteen (15) days of vacation leave. As in the case of vacation leave, the faculty administrator shall apply for academic leave.

Special Leave Privileges (SLP)

[Sec. 21, Rule XIV of the Omnibus Rules on Leave]

All University personnel including faculty members designated to perform administrative functions are entitled to SIX (6) days of Special Leave Privileges (SLP).

These leave privileges are non- cumulative and non-commutable. Faculty members without administrative duties are not entitled to the 6-day SLP but are granted Teacher’s Leave under University and CSC rules.

Paternity Leave

[R.A. no. 8187 The Paternity Leave Act of 1996]

Paternity leave is a privilege granted to a married male employee allowing him to not report for work for seven (7) days while continuing to earn the compensation therefore, on the condition that his legitimate spouse has delivered a child or suffered a miscarriage, for purposes of enabling him to effectively lend support to his wife in her period of recovery and/or in the nursing of the newly born.

This is true for the first four (4) deliveries of the legitimate spouse with whom he is cohabiting. Paternity leave shall also be enjoyed by the adoptive parents if the adoptee is below seven (7) years of age as of the date the child is placed with the adoptive parents through the Pre-adoptive Placement Authority issued by the Department of Social Welfare and Development. R.A. 8552 An Act Establishing the Rules and Policies on the Domestic Adoption of Filipino Children and for Other Purposes provides that the adoptive parents shall, with respect to the adopted child, enjoy all the benefits to which biological parents are entitled.

Military Service Leave 

shall be granted to members of the faculty, officers, and employees who may be called in accordance with the National Defense Act, or any other law for trainee instruction or for regular active duty training, and shall be paid the salary during the absence for such purpose. [Arts. 236  237]

When the employee goes for training voluntarily with the Armed Forces of the Philippines, without being obliged to go, the employee shall apply for leave of absence. In case the application is approved, no compensation shall be drawn from the University during the absence; Provided, That the absence shall not curtail the vacation leave privileges in the University. [Art. 238]

Leave Without Pay

[Art. 239; amended at these BOR meetings: 828th, Dec. 21, 1972; 987th, Apr. 24, 1986; 1169th, Mar. 27, 2003; Art. 240; amended at 75th BOR meeting, Jan. 20, 1967]

The Chancellor may, upon recommendation of the Dean or head of office, grant leave of absence without pay not to exceed one (1) year at a time, provided it does not go beyond two (2) consecutive years, the absence to be planned in advance so as not to interfere with the work schedule of the University. If the faculty has a temporary appointment, the leave may be granted ONLY FOR THE PURPOSE OF STUDY, in which case the existing rules on study leave shall apply. Failure to report back to UP shall be considered absence without leave.

Any member of the academic staff, officer, or employee of the University System shall be dropped from the service for unexplained absence for at least 30 days after the expiration of the period of the leave granted.