Renewal Beyond Faculty Tenure Rule(*) and Renewal Beyond UP or OUT Rule(**)

 

Requirements (UP Manila)

  1. Fully accomplished Basic Paper (HRDO B-1), (1 Copy)
  2. Justification/Recommendation
  3. Certification from Editor when the refereed publication be released (*)
  4. Certification from the Thesis Adviser when the recommendee will finish Master's degree(**)
  5. Updated CV/Information Sheet
  6. SET Scores (for the last 2 semesters)

 

WAIVER OF TENURE RULE Requirements (OVPAA)

Process/Criteria

I. Application

A. Application letter

  1.  Application for renewal and waiver of the up-or-out rule addressed to the department
  2. Curriculum vitaé
  3. Other requirements in Section III

Include the reason/s for non-completion and progress of graduate degree. Include a narration of the faculty member’s teaching, research and service performance in the University

 

II. Endorsements

A. From the Tenured Faculty -Endorsement letter signed by the members of the tenured faculty

B. From the unit - Endorsement letter by the head of unit

This should include the unit’s evaluation of the performance on the desired quality and attributes of the tenure-track faculty in terms of teaching, research and service to the University

C. From the CU 

  1. Endorsement letter of the APFC/APC/AcPFC Chair/VCAA
  2. Accomplished Basic Paper
  3. Service Record

On the Endorsement Letter: Include how many extensions or waivers have been applied for by the applicant and the justification/s.

On the Basic Paper:

  • Ensure correctness and completeness of information
  • Do not leave any item blank. Each entry is essential to the information of the applicant.
  • If the requested information is not applicable, indicate N/A or if information is found in another document, indicate as attachment.
  • Complete all required signatures

On the Service Record:

  • Should be certified correct
  • Updated up to the time of evaluation of the CU APFC/APC/AcPFC.
  • Include study leave, nature of promotion (e.g., merit promo, auto promo), secondment, etc.
  • ¬†

III. Tenure requirements

A. Graduate degree -Copy of diploma and attestation by the HRDO Director/VCAA that the degree has been verified

The attestation of the HRDO Director/VCAA on the graduate degree completion may be indicated in the recommendation letter.

B. Satisfactory teaching -Summary of the Student Evaluation of Teaching (SET) 

SET for all the semesters from the time tenure-track faculty was appointed as Assistant Professor/Associate Professor/Professor.

Include scores for all courses taught

If faculty received a SET score of greater or equal to 2.0 (old SET) and equal or below 3.0 (new SET) from any course (not the average): Letter from the head of unit and the faculty should be submitted to include the circumstances and interventions done to improve the teaching performance of the faculty in the course

C. Sole or lead authorship of refereed journal article (local or international) or academic publication by a recognized academic publisher -If the lacking requirement for evaluation for tenure is the publication, a certification from the publisher signifying the acceptance of the manuscript and expected date of publication whether online or print should be submitted with a copy of the submitted manuscript.

D. Academic publication by a literary publisher in the case of literary work; or in the field of visual arts, creative work that was exhibited and juried, or a similar requirement in music and other performing arts.

If the lacking requirement for evaluation for tenure is a creative work, a certification on the expected date of publication or exhibition should be submitted with the copy of the submitted work.

E. Citizenship -Proof of Filipino citizenship verified by the HRDO Director/ VCAA; can be indicated in the Personal Data Sheet that was verified by the HRDO or in the endorsement letter of the APFC/APC/AcPFC Chair/VCAA 

This is related to the Dual Citizenship Law. Refer to: Civil Service Commission (CSC) MC No. 23, s. 2016: Policy on Employment in the Government Service of Filipino Citizens with Dual Citizenships and CSC MC No. 08, s. 2017: Clarification on the Policy on Employment in the Government Service of Filipino Citizens with Dual Citizenship

G. Updated Curriculum Vitae and/or Personal Data Sheet -Include all publications, presentations, education, etc.

LABELING OF DOCUMENTS

  • ANNEX 01 Accomplished Basic Paper
  • ANNEX 02 Endorsement letter of the APFC/APC/AcPFC Chair/VCAA
  • ANNEX 03 Endorsement letter by the head of the unit
  • ANNEX 04 Endorsement letter signed by the members of the tenured faculty
  • ANNEX 05 Application for renewal and waiver of tenure rule addressed to the department
  • ANNEX 06 Curriculum vita√©
  • ANNEX 07 Service Record
  • ANNEX 08 Copy of Diploma
  • ANNEX 09 Summary of the Student Evaluation of Teaching (SET)
  • ANNEX 10 Certification of acceptance from the publisher, etc. and copy of the manuscript/creative work
  • ANNEX 11 List of mentored students as adviser

 

WAIVER OF UP-OR-OUT RULE Requirements (OVPAA)

 

Process/Criteria

I. Application

A. Application letter

  1. Application for renewal and waiver of the up-or-out rule addressed to the department
  2. Curriculum vitaé
  3. Other requirements in Section III

Include the reason/s for non-completion and progress of graduate degree. Include a narration of the faculty member’s teaching, research and service performance in the University.

II. Endorsements

A. From the Tenured Faculty -Endorsement letter signed by the members of the tenured faculty

B. From the unit -Endorsement letter by the head of unit 

This should include the unit’s evaluation of the performance on the desired quality and attributes of the tenure-track faculty in terms of teaching, research and service to the University.

Include the justification for the extension of appointment and waiver of the up-or-out rule.

C. From the CU

  1. Endorsement letter of the APFC/APC/AcPFC Chair/VCAA
  2.  Accomplished Basic Paper
  3. Service Record

On the Basic Paper:

  • Ensure correctness and completeness of information
  • Do not leave any item blank. Each entry is essential to the information of the applicant.
  • If requested information is not applicable, indicate N/A or if information is found in another document, indicate as attachment.
  • Complete all required signatures On the Service Record:
  • Should be certified correct
  • Updated up to the time of evaluation of the CU APFC/APC/AcPFC.
  • Include study leave, nature of promotion (e.g., merit promo, auto promo), secondment, etc.

 

III. Requirements for Promotion to Assistant Professor/Associate Professor (for CS, UP Diliman) for consideration to become a tenure-track faculty

A. Graduate degree -Certification from program adviser on the progress of the graduate study of the faculty and date of expected completion. True Copy of Grades

B. Satisfactory teaching -Summary of the Student Evaluation of Teaching (SET)

 

SET for the semesters that the faculty is teaching and not on study leave

If faculty received a SET score of greater or equal to 2.0 (old SET) and equal or below 3.0 (new SET) from any course (not the average): Letter from the head of unit and the faculty should be submitted to include the circumstances and interventions done to improve the teaching performance of the faculty in the course

C. Citizenship -Proof of Filipino citizenship verified by the HRDO Director/ VCAA; can be indicated in the Personal Data Sheet that was verified by the HRDO (with signature of HRDO Person-in-Charge of verification) or in the endorsement letter of the APFC/APC/AcPFC Chair/VCAA

This is related to the Dual Citizenship Law. Refer to: Civil Service Commission (CSC) MC No. 23, s. 2016: Policy on Employment in the Government Service of Filipino Citizens with Dual Citizenships and CSC MC No. 08, s. 2017: Clarification on the Policy on Employment in the Government Service of Filipino Citizens with Dual Citizenship

D. Updated Curriculum Vitae and/or Personal Data Sheet -Include all publications, presentations, education, etc.

 

LABELING OF DOCUMENTS

  • ANNEX 01 Accomplished Basic Paper
  • ANNEX 02 Endorsement letter of the APFC/APC/AcPFC Chair/VCAA
  • ANNEX 03 Endorsement letter by the head of the unit
  • ANNEX 04 Endorsement letter signed by the members of the tenured faculty
  • ANNEX 05 Application for renewal and waiver of up-or-out rule addressed to the department
  • ANNEX 06 Curriculum vita√©
  • ANNEX 07 Service Record
  • ANNEX 08 Certification of progress from graduate program adviser
  • ANNEX 09 True Copy of Grades
  • ANNEX 10 Summary of the Student Evaluation of Teaching (SET)

                                                                                                                                                                  

                                                                                                                                                                                                                 (updated as of August 2, 2022)