Appointment to Specific Ranks and Tenure

 

Tenure or permanency is granted to a faculty member who meets the requirements for the position to which s/he is being appointed after a trial period in accordance with the rules and standards set by the University.

The criteria for tenure set by the University ensure that each faculty satisfactorily performs his/her teaching duties as well as contribute to the pool of knowledge in his/her chosen field or discipline. The inextricable link between teaching and research/creative work/extension, which is an essential requirement for faculty promotion, must also be reflected in the grant of tenure. [Refer also to Section 1.2 Other Terms and Conditions of Appointment, of this Chapter]

 

Instructors

a. The initial appointment in the University to the rank of Instructor shall be temporary in character, for a period not exceeding one (1) year.

b. A temporary appointment shall automatically terminate at the end of that one-year period unless the Chancellor, upon recommendation of the Dean of the unit, renews that appointment for a period of one (1) year. In no case, however, under normal circumstances, shall such renewal exceed five (5) years from the date of the initial appointment.

c. After an Instructor has served for three (3) years, it shall be mandatory for the head of the academic unit (e.g., department) to review his/her eligibility for tenure, and to inform him/her of possible non-renewal of appointment at the end of the fourth year. After the Instructor has served for four (4) years, the same review should be undertaken. These reviews shall be regularly reported to the Dean.

d. After that five-year period, reckoned from the date of original appointment as Instructor (regardless of status as casual, substitute, or with item), the appointment shall automatically terminate, unless the Instructor is promoted to the rank of Assistant Professor, with or without tenure; Provided, That in the case of those pursuing master’s studies who are already in the thesis stage, the appointment may be extended but not to exceed two (2) years, provided that the instructor is properly informed of said condition.

e. Promotion to the rank of Assistant Professor shall be given only when the Instructor shall have obtained a graduate degree, or accomplished outstanding academic, creative, or professional work.

f. Other rules on tenure to the contrary notwithstanding, an Instructor may be given tenure under the following conditions: 

  1. Appropriate academic bodies have acted favorably on his/her tenure as well as promotion to Assistant Professor, except that there is no funding for the promotion to Assistant Professor; ‚ąô
  2. S/He has satisfied the minimum qualifications for tenure of an Assistant Professor [Refer to Section 3.2 Assistant Professors, of this Chapter], and ‚ąô
  3. S/He has already served meritoriously for at least five (5) years.

[Art. 177; amended at 834th BOR meeting, June 28, 1973; 888th BOR meeting, June 30, 1977; 932nd BOR meeting, Sept. 18, 1980; 1017th BOR meeting, Dec. 8, 1988; 1031st BOR meeting, June 28, 1990; 1081st BOR meeting, Nov. 17, 1994; 1142nd BOR meeting, May 26, 2000; 1153rd BOR meeting, Aug. 30, 2001]

 

Assistant Professors


a. No person without a graduate or professional degree shall be initially appointed to the rank of Assistant Professor.

b. The initial appointment in the University to the rank of Assistant Professor shall be temporary in character, renewable every year for a period not exceeding three (3) years.

c. Such appointment shall automatically terminate at the end of that three-year period unless the Assistant Professor is given tenure as provided in paragraph (d) below.

d. The minimum qualifications for tenure shall be the following. Units may impose stricter standards. ‚ąô

  1. At least a master‚Äôs or equivalent degree or a professional degree; ‚ąô
  2. Satisfactory or better teaching performance; and ‚ąô
  3. Sole or lead authorship of a refereed journal article (local or international) or academic publication by a recognized academic publisher or literary publisher in the case of literary work; or in the field of visual arts, creative work that was exhibited and juried, or a similar requirement in music and other performing arts.

[Art. 178; amended at 834th BOR meeting, June 28, 1973; 1017th BOR meeting, Dec 8, 1988; 1153rd BOR meeting, Aug. 30, 2001]

 

Associate Professors

a. No person without a graduate or professional degree, or outstanding academic, creative, or professional achievement shall be initially appointed to the rank of Associate Professor.

b. The initial appointment in the University to the rank of Associate Professor shall be temporary in character, for a period not exceeding two (2) years, after which it shall automatically terminate.

c. A renewal after that two-year period shall be with tenure on the basis of criteria set for faculty promotions.

[Art. 179; amended at 834th BOR meeting, June 28, 1973; 1017th BOR meeting, Dec. 8, 1988]

 

Professors

a. No person without a graduate or professional degree, or outstanding academic, creative, or professional achievement shall be initially appointed to the rank of Professor.

b. The initial appointment in the University to the rank of Professor shall be for a period of one (1) year. A renewal shall be with tenure.

[Art. 179a; amended at 834th BOR meeting, June 28, 1973; 1017th BOR meeting, Dec. 8, 1988]

 

 

Requirements (UP Manila)

  1. Fully accomplished Basic Paper (HRDO B-1), (1 copy) 

  2. Updated CV/Information Sheet (to indicate accomplishments and publication is an indexed journal and article peer-reviewed at least within 3 years from the date of recommendation)

  3. Justification/Recommendation

  4. SET Scores (for the last 6 semesters)

  5. Proof of publication (as sole author)

  6. Certification (Article published at reputable journal)

 

Process/Criteria

I. Application

  1. Application for tenure addressed to the department
  2. Curriculum vitaé
  3. Other requirements in Section III

Include a narration of the faculty member’s teaching, research and service performance in the University

 

II. Endorsements

A. From the Tenured Faculty -Endorsement letter signed by the members of the tenured faculty of the department/institute/college 

 

Additional Requirement of the OVPAA 

I. Application Letter

  1. Application for tenure addressed to the department
  2. Curriculum vitaé
  3. Other requirements in Section III

Include a narration of the faculty member’s teaching, research, and service performance in the University. Table 1. Standards for Evaluation of Tenure-Track Faculty and the Minimum Expectations for Faculty Ranks can be used as a guide.

 

II. Endorsements

A. From the Tenured Faculty 

     Endorsement letter signed by the members of the tenured faculty of the department/institute/college

B. From the unit 

Endorsement letter by the head of unit

    This should include the unit’s evaluation of the performance on the desired quality and attributes of the tenure-track faculty in terms of teaching, research and service to the University.

          This should include the unit’s evaluation of the performance on the desired quality and attributes of the tenure-track faculty in terms of teaching, research and service to the University. Table 

Stricter tenure rules should have the approval of the BOR.

Note: Faculty on study leave may be recommended for tenure and if approved, will be effective upon report for duty.

C. From the CU

  1. Endorsement letter of the APFC/APC/AcPFC Chair/VCAA
  2.  Accomplished Basic Paper
  3. Service Record

On the Basic Paper:

  • Ensure correctness and completeness of information
  • Do not leave any item blank. Each entry is essential to the information of the applicant.
  • If requested information is not applicable, indicate N/A or if information is found in another document, indicate as attachment.
  • Complete all required signatures
  • On the Service Record:

             -should be certified correct

             -updated up to the time of evaluation of the CU APFC/APC/AcPFC. 

             -Include study leave, nature of promotion (e.g.,merit promo, auto promo), secondment, etc.)

 

III. Tenure requirements

A. Graduate degree 

     Copy of diploma and attestation by the HRDO Director/VCAA that the degree has been verified

     The attestation of the HRDO Director/VCAA on the graduate degree completion may be indicated in the recommendation letter.

 

B. Satisfactory teaching

     Summary of the Student Evaluation of Teaching (SET)

     SET for all the semesters from the time tenure track faculty was appointed as Assistant Professor/Associate Professor/Professor.

     Include scores for all courses taught

     If faculty received a SET score of greater or equal to 2.0 (old SET) and equal or below 3.0 (new SET) from any course (not the average): Letter from the head of unit and the faculty should be submitted to include the circumstances and interventions done to improve the teaching performance of the faculty in the course

 

C. Sole or lead authorship of refereed journal article (local or international) or academic publication by a recognized academic publisher

      Copy of the complete article including the front matter of the journal and table of contents If lead author: proof of role of faculty in the writing of the article, if not stated as the corresponding author

      Complete citation of the article should be indicated.

      The front matter will show the review process of the journal.

      If UP affiliation is not indicated in the journal, include the section about the authors or the biopage.

 

D. Academic publication by a literary publisher in the case of literary work; or in the field of visual arts, creative work that was exhibited and juried, or a similar requirement in music and other performing arts.

  1. Copy of creative work.
  2. Proof of exhibition and jury process

     Proof of UP affiliation indicated in relation to the work

 

E. Mentoring 

     List of mentored students as Adviser, Co-authoring of a publication

     For the College of Science, UP Diliman only

F. Citizenship

     Proof of Filipino citizenship verified by the HRDO Director/ VCAA; can be indicated in the Personal Data Sheet that was verified by the HRDO or in the endorsement letter of the APFC/APC/AcPFC Chair/VCAA

     This is related to the Dual Citizenship Law. Refer to: Civil Service Commission (CSC) MC No. 23, s. 2016: Policy on Employment in the Government Service of Filipino Citizens with Dual Citizenships and CSC MC No. 08, s. 2017: Clarification on the Policy on Employment in the Government Service of Filipino Citizens with Dual Citizenship

 

G. Updated Curriculum Vitae and/or Personal Data Sheet 

     Include all publications, presentations, education, etc.

H. Medical Certificate

     Issued by the CU University Health Service or its equivalent in the CU

 

LABELING OF DOCUMENTS

  • ANNEX 01 Accomplished Basic Paper
  • ANNEX 02 Endorsement letter of the APFC/APC/AcPFC Chair/VCAA
  • ANNEX 03 Endorsement letter by the head of the unit
  • ANNEX 04 Endorsement letter signed by the members of the tenured faculty
  • ANNEX 05 Application for tenure addressed to the department
  • ANNEX 06 Curriculum vita√©
  • ANNEX 07 Service Record
  • ANNEX 08 Copy of Diploma
  • ANNEX 09 Summary of the Student Evaluation of Teaching (SET)
  • ANNEX 10 Copy of the complete article/Copy of creative work
  • ANNEX 11 List of mentored students as adviser
  • ANNEX 12 Copy of the Medical Certificate

                                                                                                                                                                                                       (updated as of August 2, 2022)